UPD-EnggLib

Library Rules & Regulations

Members. The following members of the UP System may use the library resources subject to the rules and regulations governing their use:

All bona fide students, faculty and employees, members of the Board of Regents and officials of the University

Retired faculty members specifically granted off-campus-reading privileges by the Board of Regents

Visiting scholars with university appointments

Cross registrants from other colleges and universities, and special students

Non-members. The following non-members of the University may use the library resources within library premises subject to the rules and regulations governing their use:

Alumni, former faculty members and students honorably discharged from the University

Graduate students from other schools

Government and private researchers

Use of Library Resources

Classification	Terms of Use
General Reference Books	General reference books and materials (encyclopedias, dictionaries, atlases, etc.) shall be for room use only General reference books may be issued for classroom use upon the request of a faculty member, but these shall be returned within the day
Theses, Dissertations, and Periodicals	Theses, dissertations, and periodicals shall be for room use only. However, faculty and officials of the University may borrow a periodical, other than the latest issue for a period of not more than one (1) week.
Reserve Books	Reserve books (required reading materials for courses offered during the semester/ midyear) shall be lent for room use only and recalled two hours after issue. It may also be borrowed for overnight use upon request and be returned not later than 9:00 A.M. the next working day.
Circulation Books
Special Collections	Special collections (rare books, personal papers of the Filipiniana and Archives Sections, AV materials, microforms, diskettes, art collections, and certain types of Fine Arts books, etc.) shall be for room use only The use of archival materials, such as: official records, personal papers, manuscripts, diaries, legal papers, memorabilia, etc. shall be subject to any restrictions that may have been imposed on particular records by the originating office of the University of the Philippines System or the donor as stipulated in the deed of donation. Members using special facilities, such as microforms, computers and the media resources, shall be assessed prescribed fees.

Use of Library by Non-UP Members

All Non-UP researchers will be accommodated during Mondays and Saturdays only.

Types	Terms & Conditions
For alumni, former faculty members and students honorably discharged from the University	Free use Library use for five (5) days is free of charge within a semester. Special permits are issued by the duly authorized staff of the college/unit library they would like to use. Beyond five days, they will be asked to pay library fees. Fees Beyond five days the following fees are charged: PHP 20.00 per day; PHP 450.00 per semester; PHP 300.00 during midyear. Upon payment of the fees, they are issued special permits by the duly authorized staff of the college/unit library they would like to use. Letter of Introduction or ID. Identification cards or letters of introduction from a University personnel or a U.P. Alumni Association ID must be presented when applying for a permit to use the library.
Students and researchers	A referral letter from their librarian requesting privilege to use the UP College of Engineering Library addressed to the Head Librarian must be presented Valid school/university ID.
Private researchers	They must present a letter of request to use the UP libraries from their offices, and their office IDs.

Types

Terms & Conditions

For alumni, former faculty members and students honorably discharged from the University

Free use

Library use for five (5) days is free of charge within a semester.
Special permits are issued by the duly authorized staff of the college/unit library they would like to use. Beyond five days, they will be asked to pay library fees.

Fees

Beyond five days the following fees are charged: PHP 20.00 per day; PHP 450.00 per semester; PHP 300.00 during midyear.
Upon payment of the fees, they are issued special permits by the duly authorized staff of the college/unit library they would like to use.
Letter of Introduction or ID. Identification cards or letters of introduction from a University personnel or a U.P. Alumni Association ID must be presented when applying for a permit to use the library.

Students and researchers

A referral letter from their librarian requesting privilege to use the UP College of Engineering Library addressed to the Head Librarian must be presented
Valid school/university ID.

Private researchers

They must present a letter of request to use the UP libraries from their offices, and their office IDs.

Fees

Borrowing Privileges

User Group	Privileges
Undergraduate students	5 circulation books for 2 weeks 2 reserve books for overnight
Graduate students	10 circulation books for 2 weeks 2 reserve books for overnight
Faculty	10 circulation books for 1 month Serials (non-current) for 1 week Abovementioned materials can be renewed only once
Research, Extension and Professional Staff (REPS)	10 circulation books for 2 weeks
Administrative Staff	5 circulation books for 2 weeks
Non-UP Members	Room-use only

Recall Books

Any book on loan may be recalled if:

officials of the University have an urgent need of the book;
a book is to be placed on "Reserve" for a course or is to be given shorter loan periods;
it is overdue; or
the libraries are conducting their mandated annual inventory.

Loss of Library Resources

Material Type	Terms and Conditions
Circulation Book	Any person who loses or fails to return a book within seven (7) days after due date or recall shall either replace it with the same title, or pay its current replacement value within thirty (30) days. In all cases, the borrower shall pay a fine equivalent to 50% of the cost of the book.
Periodical	Any person who loses or fails to return a periodical after recall shall either replace it with the same title and issue number within thirty (30) days or pay its current replacement value, and pay a fine equivalent to 50% of the cost of the periodical.

Book Fines

Condition	Fines
Failure to Return a Circulation Book	Any person who fails to return any book open to general circulation on its due date or after recall shall pay a fine of PHP 2.00 a day, exclusive of Sundays and holidays.
Failure to Return a Reserve Book	Any person who fails to return a reserve book shall pay a fine according to the following schedule: - For the first hour or a fraction thereof after the hour appointed for return, one peso (PHP 1.00); - For each hour after the first, five pesos (PHP 5.00); - For each full day, fifty pesos (PHP 50.00). A second offense within a semester shall automatically suspend/curtail this privilege for the rest of the semester or midyear.
Withdrawal of a Reserve Book. Without Reservation Permit	Any person who draws out a reserve book for overnight use without an approved reservation shall pay a fine of PHP 50.00. The library privilege to borrow from the reserve collections shall be suspended for two weeks on the second offense.
Failure to Return a General Reference Book and Other Restricted Materials Borrowed for Photocopying Purposes	Any person who fails to return a general reference book and other restricted materials borrowed for photocopying purposes shall pay a fine of PHP 50.00. On the second offense the person shall have his library privileges suspended for one week.

Mutilating or Stealing Library Properties

Any person who shall deface, mutilate, appropriate for himself, or steal any library material or property shall replace it or pay its current replacement value and pay a fine of not less than three hundred pesos (PHP 300.00) but not more than fifty percent (50%) of the current cost of the book whichever is higher. This is without prejudice to the imposition, in appropriate cases, of an additional penalty of suspension or expulsion to be imposed after due process, by the Chancellor upon the recommendation of the University Librarian through the Dean.

Resource-On-Demand

RESOURCE ON DEMAND (ROD) is a document delivery service for UP library users. The ROD service processes articles and book chapter requests from the journals, books, e-resources and other materials available only in UP Diliman Libraries. These documents are scanned and can be picked up in person or sent electronically via email.

Requests may be sent to EnggLib’s official email address, library@engglib.upd.edu.ph.

As of 1st Semester AY 2023-2024, ROD services are exclusive to UP clients. Non-UP clients may browse library materials via on-site viewing only, subject to the University Library’s visitor access policy.

Falsification and Use of Someone Else's Identification Card

Any person who falsifies the identification card shall, after due process, be suspended from the University for not more than one semester.

Any person who uses an identification card not his own shall have his library privileges suspended for not more than one semester.

Disorderly and Disruptive Behavior

Any person engaged in disorderly conduct such as drunken behavior creating disorder, disruptive behavior, e.g. excessive noise, loud discussions etc.; or improper behavior, e.g. smoking, eating within the library premises shall be asked by the Librarian to leave the library premises and shall be subjected to suspension of library privileges for not more than two weeks.

Refusal or Failure to Settle Library Accounts

Any person who after due notice shall refuse or fail without just cause to settle library accounts or obligations:

shall not be allowed to register
shall not be permitted to use the University libraries
shall not be issued a University clearance

Laptop Lending Service

The University of the Philippines Diliman College of Engineering Library's (UP COE Library) provides laptops for borrowing - exclusively for the use of enrolled UPD COE students - on a first come, first served basis.

Guidelines
Borrowing

Actively enrolled UP COE students may borrow a laptop for room-use only.
A duly countersigned ID and Internet Use Card (pink card) are required to borrow a laptop.
A liability agreement, as part of the Laptop Lending Form, should be fully understood and signed by the user before the equipment is lent out.
Only one (1) laptop is allowed per user. A user is not allowed to borrow a laptop from another student.
Only the laptop will be lent to the user. The charger and other accessories will remain at the Circulation/ Reserve section. In the event that battery is exhausted, user must return the equipment to the Circulation/ Reserve section for replacement.

Loan Periods

A laptop can be borrowed during library hours for four (4) hours and must be returned to the Circulation/ Reserve section after the loan period. Borrowing may be extended if the equipment is available.
A laptop may be used within the premises of the UP COE Library II only. Bringing the laptop outside UP COE Library II is prohibited and will be considered a violation.

Returns

Laptop borrowed at the EnggLib2 Circulation/ Reserve Section must not be brought anywhere outside the Circulation Reading Area and must be returned before the library closes..
Users are not allowed to give the laptop to a third party to return.

Fees and Damages

Users are responsible for the security and prevention of damage to equipment while it is in their possession. Users are responsible for any laptop that is lost, damaged, or stolen.
In the event that a user would fail to return a laptop during the day it was lent out, the user would be penalized by being temporarily suspended to borrow next time.
A user is also responsible for the replacement costs for laptops given to a third party to return which are damaged or stolen. The user would be informed of the necessary replacement costs for lost or stolen laptops.
Contact the library at library@engglib.upd.edu.ph if item is lost or damaged or immediately file a report at the Circulation/ Reserve section.

Library Rules & Regulations

Facebook Feeds

Connect with Us